Benefits of Video and Telephone Conferencing

Conferences are an essential part of communicating internally in the business world, but they can cost a lot of time and money in terms of travelling, catering and overnight accommodation. If your business does not have any conferencing facilities on site, you could also end up spending a lot on hiring rooms and outside caterers, and this all adds up to a significant amount of money from your annual budget.

A good solution to this is video and telephone conferencing, which allows a group of employees to speak directly to each other in a conference setting from within their own local office, without all the hassle and expense of having to travel to another meeting venue.

The main benefits of video conferencing:

Face to Face Interaction – live, real time audio and visual video links allow employees in different offices to speak face to face, communicating quickly and easily but saving all of the time, hassle and expense that would normally be associated with travelling to conference and meeting venues.
Improved Contact – remote offices may feel removed from key business factors and decisions, as senior management may find it difficult to justify the time and expense it would normally take to visit these offices on a regular basis. Video conferencing makes it easy to keep in touch with all of your offices and employees, strengthen bonds and improving overall productivity.

The main benefits of telephone conferencing:

Quick, Easy Interaction – with telephone conferencing it is quick and easy to set up meetings with other colleagues, and many systems can incorporate any dial in number, which makes it straightforward to include home workers or colleagues that are out of the office (even if they are on a mobile phone).
Cost – telephone conferencing is an affordable option, and can be a little as the cost of a normally telephone call, for unlimited use at any time of the day.

Conference Genie provide a number of conference facilities for businesses, and if you are already using a BT line then you can dial in to the basic telephone conferencing service straightaway, simply by choosing a conference call passcode (6 digits), and circulating this and the intended date and time to your invitees. Each member then needs to dial into the number (provided on the Conference Genie website) at the correct time and enter the passcode to access the conference. Conference Genie also provide a number of versatile options for video conferencing, including free one to one training to help get you started. To find out more about these services you can visit www.conferencegenie.co.uk, or email a representative directly for a quick support.

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